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Newstead 2021 Inc 2018-2019 – Notice of Annual General Meeting

October 22, 2019


Notice of Annual General Meeting (AGM) 2018-2019

Notice is given that Newstead 2021 Inc will hold its Annual General Meeting at 7pm on Tuesday 19th November 2019 at the Newstead Community Garden, Layard St, Newstead VIC 3462.

All community members are welcome to attend. Voting at the AGM is restricted to members of the Association. Membership is open to residents of Newstead and the immediate surrounds, who support N2021’s Statement of Purposes. Membership forms are available from the Association’s website

Nominations for the Committee of the Association are welcome prior to or at the meeting.

Please bring a chair or rug and some food to share.

The ordinary business of the meeting will be:

  1. to confirm the minutes of the previous AGM of the Association and of any special general meeting held since then;
  2. to receive and consider –
    1. the annual report of the Committee on the activities of the Association during the preceding financial year; and
    2. the financial statements of the Association for the preceding financial year submitted by the Committee in accordance with Part 7 of the Associations Incorporation Reform Act 2012 (Vic);
    3. other reports from the Committee / its sub-Committee(s) upon the transactions and affairs of the Association during the preceding financial year;
  3. to elect officers of the Association and ordinary members of the Committee;
  4. to confirm that the annual subscription fee / joining fee for membership of the Association for 2019/20 shall remain nil.

The special business of the meeting will be:

  1. to discuss the Association’s current Statement of Purposes and Rules with a view to ensuring that these remain accurate and reflective of the intentions of the Association into the future;
  2. to discuss Registrations and endorsements that may benefit the Association, its purposes and activities, including registration as a charity and tax endorsements (e.g. tax exemption, deductible gift recipient status, etc);
  3. to acknowledge that 2020 is N2021’s ten-year anniversary, and to discuss if we would should celebrate and, if so, how?
  4. to consider any other business arising.


A member entitled to attend and vote at the AGM may appoint a person to attend and vote at the meeting as the member’s proxy. The appointment of a proxy must be in writing and signed by the member making the appointment. The form appointing the proxy must be given to the Chairperson of the AGM before or at the commencement of the meeting, or prior to the AGM by post or electronically. A form appointing a proxy sent by post or electronically is of no effect unless it is received by the Association no later than 24 hours before the commencement of the meeting.


Further enquiries can be made to President Gen Barlow 0427 762 633 or


Secretary Saide Gray 0419 543 667 or




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